Please note that the Young Greens of England and Wales holds and processes some data separately to The Green Party of England and Wales. This policy relates only to the data held and processed by the Young Greens separately to The Green Party. Information held and processed by The Green Party is covered by The Green Party of England and Wales' Privacy Statement.

Keeping your data safe

The Young Greens of England and Wales are committed to protecting your privacy, including online, and in the transparent use of any online information you give us in accordance with our legal obligations. This Privacy Policy sets out in detail the purposes for which we process your personal data, who we share it with, what rights you have in relation to that data and everything else we think it's important for you to know.

Personal data means data which relate to a living individual who can be identified:

1.  from those data, or
2.  from those data and other information which is in the possession of, or is likely to come into the possession of, the data controller,

and includes any expression of opinion about the individual and any indication of the intentions of the data controller or any other person in respect of the individual.

Who are we?

The Young Greens of England and Wales,

c/o The Green Party of England and Wales,

The Biscuit Factory, Unit 201 A Block, 100 Clements Road, London, SE16 4DG

Who's in control?

It is important that you understand who is responsible for keeping your data safe. We are the "controller" of all personal data collected and used by the Young Greens of England and Wales for the purposes set out in this Privacy Policy, when that data is collected or used separately to information collected by The Green Party of England and Wales or is processed outside of or stored away from The Green Party's processes and servers. This means that we are responsible for deciding how and why your data is used and for ensuring that your data is handled legally and safely.

What data do we collect and where from?

Website subscription forms

We collect the details you submit to us when you complete an online form asking us to keep you updated on Young Green activities and related issues, a sign up or registration form, or any other online data gathering form.

Petitions and Surveys

We also collect information that you voluntarily provide to us when you respond to petitions or surveys including your responses to any questions they might ask.

Membership Signups

When you join as member of The Green Party, some of your details may be shared with us if you are also a member of The Young Greens. This may include contact details and any other details that are voluntarily provided. We will not have access to your payment details.

Cookies and IP addresses

We collect information about how you interact with our websites using Cookies and your connection's IP Address if your browser is set to accept/provide such information. You can control this on a global or site-by-site basis by altering your browser settings, as described here.

Local Green Party Organisations

The Green Party of England and Wales is composed of hundreds of individual Local Green Parties, and there are corresponding Young Greens groups in many areas and on many University campuses. The data we obtain from Local Parties and Young Greens groups has been collected by Local Parties directly and relates to any relationship or communications you have with a Local Party including meetings, events, local campaigns and correspondence.

Social Media

We also collect anonymised publicly available information from social networking sites such as Facebook and Twitter, for example likes, shares, tweets and posts about The Green Party or The Young Greens and its activities and campaigns. This information is provided to us by the third party social media platform.

What do we use your data for?

We use the data you provide us to communicate with our membership and supporters about party business, activities and campaigns. From time to time we will also communicate with you about fundraising campaigns we run in order to finance the operation of the party and/or support specific causes.

We use your data, including any voluntarily provided information, to choose which campaigns or Party activity we believe may be of interest to you. Our communications may be via Post, Telephone, Email or Social Media.

Your address information (where provided) is used to identify the Local Green Party and Young Greens group in your area and may be used in an automated way to inform you of campaigns of local geographical relevance.

As a Political Party we use your expressed political opinions to information our campaigning including what issues we promote, how we contact you and what we say to you.

This ensures that we can continue to represent supporters views in a democratic way and to help us generate revenue to fund our political activities.

What is our legal basis for using your data?

In order to hold and process your data we are obliged to identify the lawful basis upon which we do so. The lawful basis is different for the different purposes identified above.

Purpose: Informing Members and Supporters of Young Greens and Green Party Activities and campaigns

Lawful Basis: Public task

We process this personal data on the basis that we ensure that we communicate effectively with actual and potential supporters of the Green Party and its campaigns. This ensures that we can continue to represent supporters views in a democratic way and to help us generate revenue to fund our political activities.  This processing is considered to be fundamental to our role in promoting democracy in the public interest.

Purpose: Communicating with Members about their membership and constitutional role within the Party and the Young Greens.

Lawful Basis: Public task.

We process your membership and personal data with respect to your membership position inline with the constitution of the Green Party and the Young Greens and your agreed participaction. As a membership organisation we require that we be able to communicate with members about constitutional issues (such as internal elections, decision making events and activities, and changes to the constitution or governing documents under which we operate) this is considered to be a fundamental part of our role in promoting democracy in the public interest.

Purpose: Fundraising

Lawful basis: Public task.

We may from time to time contact you directly asking for donations to help fund the work of the Young Greens.  Without funding it would be impossible to function as a branch of a Political Party and therefore such communication is considered to be a fundamental part of our role in promoting democracy in the public interest.

Who do we share your data with?

The Green Party

Data you provide to the Young Greens directly will be shared with the National Office of the Green Party of England and Wales from time to time to ensure our records are up to date, and to ensure cooperation between the Young Greens and The Green Party in our activities and communications. All information relating to donations will be shared with The Green Party to ensure compliance with donation reporting requirements.

Donations and financial information

Donations to the Young Greens are a donation to The Green Party of England and Wales. The personal details you provide will be shared with The Green Party's finance officers and will be shared with the Electoral Commission in the case where your donations exceed declarable thresholds of £7,500 per person per calendar year for the National Party (including The Young Greens) and £1,500 per year for donations to Local Parties (see http://www.electoralcommission.org.uk for current thresholds). The personal details you provide will be held internally and the bank details you provide will be kept securely by our payment processor Smart Debit (for Direct Debits), or Stripe (for card payments). Your bank details will only be shared with your bank and ours.

Third Party Platforms

Google

The Young Greens website uses Google Analytics, a web analytics service provided by Google, Inc. (Google). Google Analytics uses cookies, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States.

Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. We use Google Analytics to make sure our online campaigning is as effective as possible, and it is also one of the ways we make sure that this website is clear and usable.

You can read Google's privacy policy here for further information.

Facebook

With your permission, our website utilises the Conversion Tracking Pixel service of Facebook Inc., 1601 S. California Ave., Palo Alto, CA 94304, USA ("Facebook"). This tool allows us to follow the actions of users after they are redirected to a provider's website by clicking on a Facebook advertisement. We are thus able to record the efficacy of Facebook advertisements for statistical and market research purposes.

The collected data remain anonymous. This means that we cannot see the personal data of any individual user. However, the collected data are saved and processed by Facebook. We are informing you on this matter according to our information at this time.

Facebook is able to connect the data with your Facebook account and use the data for their own advertising purposes, in accordance with Facebook's Data Use Policy found here. Facebook Conversion Tracking also allows Facebook and its partners to show you advertisements on and outside Facebook. In addition, a cookie will be saved onto your computer for these purposes.

Other processors

From time to time we may need to share some of your data with third party data processors (such as technology providers, website hosts, online systems). Where we do so we will have a data processing agreement with the third party, and where they are located outside the European Economic Area (EEA) we will ensure that they provide enough security and privacy to enable us to meet our legal obligations to you.

An example of this would be where we use a third party email provider to deliver our emails to you.  We would need to share your email address with the supplier to carry out this function but their processing of your data would be in line with a data processing agreement we would have with them.

How long do we keep your data for?

Where you join as a member of the Party your data will be held for as long as you maintain your membership. If your membership lapses, your status will change to a supporter.

Where you have identified as a supporter your data will be held until such time as you unsubscribe from receiving communications from the party.

Where you have donated to the Party or one of its campaigns the related data will be held for a period of 5 years to ensure we can comply with financial regulations.

What rights do you have?

You have a number of rights under data protection law. Some of these rights and how you can exercise them are set out in this section, more information can be found from the Information Commissioners office (https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/).

We will normally need to ask you for proof of your identity before we can respond to a request to exercise any of the rights in this section and we may need to ask you for more information, for example to help us to locate the personal data that your request relates to. Sometimes your request may relate to data which is not held by us, but by The Green Party of England and Wales. In this case you will be notified and your request will be passed to The Green Party, which will include passing on any identifying information included in your request.

The right to be informed

You have the right to be informed as to how we use your data and under what lawful basis we carry out any processing. This privacy policy sets this information out however if you would like further information or feel that your rights are not being respected please email [email protected].

A right to access your information

You have a right to ask us to send you a copy of your all personal data that we hold about you (subject to some exceptions). A request to exercise this right is called a "subject access request" and must be made in writing to: [email protected] or to: Data Protection Officer, Young Greens of England and Wales, c/o Green Party of England and Wales, The Biscuit Factory, Unit 201 A Block, 100 Clements Road, London, SE16 4DG. We will only include information held by The Young Greens of England and Wales and this may not include all information held by The Green Party of England and Wales. If you wish to access the information held on you by The Green Party, you must contact them directly.

A right to object to us processing your information

You have a right to object to us processing any personal data that we process where we are relying on legitimate interests as the legal basis of our processing. You also have the right to withdraw your consent from our processing that requires it (such as our email communications). Every communication will have an option for you to withdraw your consent directly, or you can email [email protected] at any time to exercise this right.  If your request relates to information held by The Green Party, rather than The Young Greens, you will be notified and your request will be passed to The Green Party along with any identifying information included in your request.

A right to ask us not to market to you

You have the right to opt-out of any marketing or personally addressed direct mailings we send to you. If the communication is electronic it will include simple links and instructions to 'unsubscribe'. For other media please email [email protected] or write to Data Protection Officer, Young Greens of England and Wales, _ Green Party of England and Wales, The Biscuit Factory, Unit 201 A Block, 100 Clements Road, London, SE16 4DG. We are unable to remove you from The Green Party's marketing lists and any such requests must be made directly to The Green Party.

A right to have inaccurate data corrected

You have a right to ask us to correct inaccurate data that we hold about you. If we are satisfied that the new data you have provided is accurate, we will correct your personal data as soon as possible. We are not able to correct any data held by The Green Party, but will also pass your request to The Green Party along with any identifying information included in your request. Requests should be made to [email protected].

A right to have your data erased

You have a right to ask us to delete your personal data in certain circumstances, for example if we have processed your data unlawfully or if we no longer need the data for the purposes set out in this Privacy Policy. Please make requests to [email protected]. We are not able to erase any data held by The Green Party, and any such request must be made to The Green Party directly.

A right to have processing of your data restricted

You can ask us to restrict processing of your personal data in some circumstances, for example if you think the personal data is inaccurate and we need to verify its accuracy, or if we no longer need the data but you require us to keep it so that you can exercise your own legal rights. Restricting your personal data means that we only store your personal data and don't carry out any further processing on it unless you consent or we need to process the data to exercise a legal claim or to protect a third party or the public.

To exercise any of the rights above please email [email protected] or write to Data Protection Officer, Young Greens of England and Wales, _ Green Party of England and Wales, The Biscuit Factory, Unit 201 A Block, 100 Clements Road, London, SE16 4DG. We are not able to handle requests relating to information held or processed by The Green Party.

To further understand your rights please visit the website of the Information Commissioner's Office (ICO) at http://www.ico.gov.uk.